Coronavirus regulations on the Stuttgart Max Planck campus

Coronavirus regulations on the Stuttgart Max Planck campus

 

last update: March 9, 2021

  • To prevent the further spread of coronavirus, we want to further reduce the number of employees working on campus. If you haven’t already done so, please discuss with your supervisor, whether it is feasible for you to work from home. Following the federal ordinance regarding work safety, that is in effect as of January 27, 2021, all work tasks that can be performed effectively from home should be done from home.
    When traveling to and from campus, we further encourage all people to minimize their interactions with other people by avoiding rush-hour travel on public transportation; please consider coming to work earlier or later than usual, with approval from the supervisor, or using private transportation means such as a car or bicycle.  On campus, we ask you to follow all of the regulations listed below and on other pages of this website.

  • We highly discourage any in-person meetings on campus of more than five people. If it is absolutely necessary to hold such a meeting, the organizer must develop a hygiene concept for the meeting, which requires social distancing, ventilation, and recording a list of all attendees. MPI-FKF and VAD employees should send their hygiene plan to Michael Eppard (m.eppard@fkf.mpg.de), and MPI-IS and IMW employees should send it to Barbara Kettemann (kettemann@is.mpg.de).

  • Visitors who need access to the Max Planck campus in Stuttgart-Büsnau for business purposes will be required to fill out a questionnaire at the reception desk. Interested individuals should check this registration form in advance to be sure they will be allowed to come onto campus.

  • All people who come on campus must always stay at least 1.5 meters away from all other people and should wash their hands frequently using proper techniques.

  • Eating take-away food and drinks is allowed in the garden area outside the campus cafeteria, including the large stone tables. Importantly, please note that at most only two people per table are allowed per public and campus regulations. You must not push tables together and sit in groups larger than two. The inside seating area of the canteen will remain closed, and eating and drinking inside our buildings is only allowed for one person in their office. For example, it is still not allowed to drink coffee in a tea kitchen, and you cannot eat any meal at a table in a communication area or hallway.

  • All employees must obey the following rules for office occupancy and lab occupancy:
    • As of November 11, 2020, only one person is allowed to be in an office at a time; this rule applies to all offices independent of their size.

    • All employees are asked to organize their work schedule accordingly by arranging their presence with their office mate(s) and by working from home so that they can follow this rule, in agreement with their supervisors.

    • This rule applies irrespective of office mate(s) living in the same household. As of now, living in the same household no longer qualifies for automatic exceptions on campus.

    • Exceptions to this rule are possible only in justified cases with new approval by the institute’s safety officer. Any employees who want to request special permission to share an office with a colleague must personally email their institute’s safety officer ( for MPI-FKF or for MPI-IS).
      Specify:
         * The name, email address, and supervisor of each employee who wants to share an office
         * The room number of the office in question
         * The reason an exception is being requested

    • When time allows, the safety officer or deputy safety officer will first check the size and shape of the office in question. If it is sufficiently large, they will then inspect the office to determine whether compensatory measures can be implemented to allow two people to occupy it simultaneously. Potential compensatory measures that could be required include physical barriers, always wearing masks, and frequent ventilation.

    • Important: Two people can be in an office together only after receiving approval from their safety officer and only when following all specified compensatory measures.

    • We recognize that two (or more) people may need to work simultaneously in one laboratory for safety and/or operational reasons. As with large offices, individuals must stay at least 1.5 meters away from each other and wear an medical mask at all times. Please consult your institute’s safety officer ( for MPI-FKF or for MPI-IS) if you would like to determine whether and how more than one person can work together closely but safely in any laboratory, as our laboratories vary greatly.

  • Since January 25, 2021 it is mandatory to wear either a medical mask on campus or – should team members work very close together and might not always be able to adhere to the 1.5 m distance rule – a FFP2 mask. In most situations when one employee meets another in the hallway, lounge area or on their way to the toilet or cafeteria, medical masks are sufficient and we recommend that you usually wear a medical mask, while FFP2 masks should be reserved for special cases, as their use is subject to strict rules. If you are working closely with a colleague and it is necessary to wear a FFP2 mask, you must inform your supervisor and consult the institute’s safety manager ( for MPI-FKF or for MPI-IS).

  • Anyone who has had contact with a possible coronavirus case must stay at home for 10 days from the contact and inform their supervisor and their institute’s contact person ( for MPI-FKF or for MPI-IS).

  • Anyone with symptoms similar to those of coronavirus must stay home, inform their supervisor and their institute’s contact person ( for MPI-FKF or for MPI-IS), and call their doctor or an emergency room. Only healthy individuals may come on campus at this time.

  • The most common symptoms in COVID-19 cases, as stated by the Robert Koch-Institute (RKI), are fever as the most common, followed by cough, shortness of breath, muscle and joint pain, sore throat, head ache, nausea, stuffy nose, diarrhea and odour/taste disorders.

  • Employees should minimize business travel as much as possible. The Max Planck Society currently requires individuals who want to take a necessary business trip outside of Germany to ask the central MPG crisis unit for COVID-19-related travel recommendations in advance of the trip. The traveler (or his or her delegate) is responsible for requesting this advice by emailing  krisenstab@gv.mpg.de . Responses usually come within one business day, and the advice received should be shared with the travel approver, if there is one. Business trips within Germany currently do not require special measures beyond the standard travel authorization form.

 

  For more detailed information, please consult the archive of announcements by our campus crisis unit.  
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